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[-] February 7th, 2010: Annual Meeting
ANNUAL MEETING MINUTES
FEBRUARY 7TH, 2010
Our bylaws read that the annual meeting should be presided over by the trustees. Rick Matus, the head trustee, is currently in the hospital and was unable to be there; so, per our bylaws, the meeting was run by Dave Shaw—the club president.
Major issues affecting the future of the club were discussed...
No general issues were discussed. Should the club continue, the next General Members Meeting is on March 7th at 1:00 P.M. at the Homerville Community Center (Get Directions).
Michelle Filous, the long-time Treasurer of the club, is no longer available for that position. The officers have spoken with others to take the position, but none wanted to do so. We must have a treasurer to continue to exist. Michelle sent a job description so that anyone who may have the appropriate skills could discover what is required and contact Michelle for additional questions. We must have at least one treasurer candidate by February 21st or we will no longer operate! Unfortunately, hiring an accountant is not within our financial means. If you have an interest in the position, please contact Dave Shaw at president@mttpa.org or (330) 225-0745 before February 21st.
The financials of the club were made available. As of this date, none of the major ($500+) sponsors are able to return to us in the same capacity. We have insufficient funds to cover start up insurance, etc. at this time. We will need to restructure the fees and the sponsorship program to cover expenses. Ideas to be discussed at the meeting in March, should the club continue, include: A banquet without awards, a potluck, a barbeque, an increase in gate fees, and a change in hook fees. These issues will be on the March agenda, should the club continue.
Dave did share with the club that there will probably be no more dyno and we will go to speed limits in the stock classes. There are only two clubs in the area to use a dyno. It is getting too difficult for us to make sure that it is available at each pull.
The yearly appeal for help at the pulls went out. The appeal for others to run to be an officer and step up for the future of the club went out as well. If you are interested in running for office, all are voted on a yearly basis. Let a current officer know so that your name will be placed on the ballot. Dave Shaw gave notice that this will be his last year as president. If anyone wants to know what it is all about, we suggest that you run for vice president in order to learn the ropes from Dave so that you could step up next year. Additionally, the idea of term limits was also suggested.
Officers will be having discussions with the fair board regarding their expectations for us at their pull. It is known that in the future, the fair board will charge us for use of the grounds if we don't provide them with people to assist. More on this later...
Tentative pull dates are June 20th, July 11th, and September 26th. All are Sundays and all start at 10:00 A.M. This, too, will be discussed at the March meeting.
Michelle will continue to do our insurance work. She did check into a new company that one of our members suggested and the rates were higher than what we pay now.
A question was raised if the club insurance had anything to do with the Medina Fair Pull. Dave stated that this is not the case: They are separate from us.
The meeting was adjourned with the hope of again coming together for an annual meeting on March 7th at 1:00 P.M. at the Homerville Community Center.
Beginning this season, unless you designate that you have no Web access, all newsletters and updates will be posted on this website. If you stated "no access," you will have the information mailed.
Submitted:
Chris Shaw
MTTPA Secretary
[-] January 18th, 2010: Upcoming Annual Meeting
ATTENTION!!! ATTENTION!!!
ANNUAL MTTPA MEETING
AND OFFICERS ELECTION
LET'S GET READY FOR
ANOTHER YEAR OF PULLING
Homerville Community Center
8964 Spencer Rd
Homerville, OH 44235
(Get Directions)
Sunday February 7th, 2010 @ 1:00 P.M.
SEE YOU THERE!!!!!!!!